JOB SUMMARY
Reporting to the Head of Project Integration Division (PID), the Head of Contract Section is responsible for supporting the Division’s projects from a contract and cost control perspective. The incumbent is expected to drive a pro-active and integrated approach to professional Contract Execution management, enabling the individual projects to be executed in a contractually structured and coordinated manner, with the aim to deliver optimal results within the contract governance boundaries.
Responsibilities include
- Accountable and responsible for the effective end-to-end contract management life cycle and expenditure control for every project under the Division.
- Ensure awarded contracts are within approved project budget and proper records on all payment transactions are maintained.
- Responsible to ensure all projects comply with contractual regulations and PTP governance from tender initiation to contract award and the subsequent contract management phase.
- Ensuring constant collaboration with Project Managers, Project Controls, Project Budgeter, the Finance Department, and the Supply Chain Department/ Tender Secretariat, whilst executing the following roles:
- Overseeing and ensuring subordinates in leading the contract activities from contract preparation, execution and close-out and assisting the project teams with all matters relating to the monitoring of the contracts, whilst adhering to contract regulations.
- Ensuring that tender & contract documentation is reviewed and that captures the relevant contract clauses that are particular for the projects.
- Pro-actively supporting variation order management, tracking contract expenditures and payments to ensure all projects are aligned, managed, and closed out according to contract requirements and contractual positions. Potential disputes are well prepared and recorded.
- Providing pro-active and engaged advice and support to the project managers and teams on contractual matters when requested or required.
- Maintain a professional framework (primarily FIDIC the suite of contracts) for the structured management of projects in PTP. Drive the use of this framework with the project managers and adjust the framework as required to the needs of the organization and projects.
- Always ensure an up-to-date set of standard contract templates in line with PTP’s and MMC group’s requirements are available for use in projects.
- Ensure that subordinates have the knowledge and ability to provide advice and assistance to the project managers on contractual matters, when requested or required.
- Ensure all documentation related to the projects and the division is stored in a structured and secure manner, with appropriate access and back-up in place.
- Lead/ support/ manage contractual claims and dispute resolutions, depending on complexity.
- People champion - Responsible for identifying and putting in place opportunities for the development of skills, experience, and knowledge for subordinates within the Section. Providing effective coaching and performance feedback, as and when required.
Requirements
- Holder of minimum, bachelor’s degree in Engineering (preferrable), Quantity Surveying or Law or related discipline.
- Minimum 15 years of experience in handling contracts for projects and/or commercial management of infrastructure/ equipment related projects.
- Extensive experience & exposure working with FIDIC forms of contract is preferrable, although it is not a prerequisite.
- Extensive claim/ commercial resolution exposure, mainly in contract disputes.
- Proven experience in managing multiple contracts with differing levels of complexity.
- Exposure/ understanding of port/ container terminals is an asset.
- Minimum of 10 years of proven capability of managing, supervising, and creating teams.
- Sound understanding of legal and regulatory requirements, procurement governance, business compliance, and any Government Regulatory controls.
- Takes leadership, ownership, and responsibilities to drive meeting goals and targets.
- Ability to communicate effectively with colleagues at all levels.
- Behavioural values: pro-active, self-motivated, creative thinking, problem solving, and able to take decisions when needed.
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